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Why Should You Have a Project Manager on Your Agile Project?

Anyone who has ever taken an agile class or training knows one thing irrefutably: there are no roles clearly defined in agile. Since agile is focused on team empowerment and self-organization, there is no specific role definition that encompasses the need for a traditional command and control Project Manager. The Scrum framework specifically defines the role of Scrum Master, Product Owner, and Development team, but makes no mention of a Project Manager-type role. However, where does this skill set go? Is there really no use for a Project Manager at all in an agile setting? Is there nothing that a Project Manager can do to add value on an agile project? An agile organization can certainly, and does, function without a Project Manager, but there is the potential for this skill set to add value to an organization, for example, in regard to budget, risk management, and coordinating between multiple scrum teams on large projects.

Managing a budget, at its simplest, is tedious. At its worst, budget management is cumbersome and time consuming. Budgets and their management are not specifically addressed in the Agile Manifesto. However, if the role of the Scrum Master ensures comprehension and enablement of the Scrum principles, and the role of the Product Owner is to help the Scrum team deliver value to the business, I'm not entirely sure budget management falls into the category of 'delivering business value.' Is it important to know how much you're spending and where funds could be used more efficiently? Absolutely. Is this something that the Scrum Master or Product Owner should concern him or herself with when his or her focus needs to be on delivering business value within the Sprint? I'm not sure. This is where a Project Manager’s skill set can help a Scrum team. Allowing the Project Manager to be responsible for the budget frees up time for the Scrum Master and/or Product Owner to focus on the Scrum team and serving their needs. By taking over the task of managing the budget, a Project Manager can add value to the Scrum team, while the Scrum team adds value to the business.

Risk management is a key part of any project or product implementation. While risk management is clearly the domain of the Scrum Master for the individual Scrum team, what about on a large project, where there are multiple Scrum teams? Whose responsibility is this then? This is another task that can be assumed by a Project Manager, should one be deemed necessary by the organization. The identifying, tracking, and resolving of risks across multiple Scrum teams, when handled by a Project Manager, allows the Scrum Master to focus exclusively on the needs of his or her team. If this was to be handled by the Scrum Master, especially when coordinating with other Scrum teams, focus could be divided, negatively impacting the delivery of business value. By allowing a Project Manager to assume that task, the Scrum Master can simply be kept in the loop, rather than an active participant in the risk resolution process.

As anyone who has worked across project teams knows, trying to coordinate the efforts of multiple project or product teams is like herding cats. When there are multiple Scrum teams working on the same product, having a Project Manager to coordinate across teams for task dependencies, communication updates, and release planning can be invaluable. By allowing a Project Manager to coordinate across teams for the Scrum Master, this frees up valuable time for the Scrum Master to focus his or her efforts on the team and their respective needs and wants.

As the Agile Manifesto so clearly states, delivering business value is the core of agile software development. Delivering business value and working increments of software is completely possible without the assistance of a Project Manager. Agile organizations can and do function very well without the role of a Project Manager. However, it is my opinion, that by potentially keeping the role of Project Manager on an agile project, specifically to perform the cumbersome, day to day tasks, allows the Scrum team to focus on delivering business value. By shielding the Scrum team from these responsibilities, the Scrum Master can better facilitate the team’s activities, and assist them in continually adding value. Maintaining the Project Manager role is an option to give the Scrum Master the time and space to effectively meet the team’s needs, all while maintaining focus on delivering business value.

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About The Author

Scrum Master and Project Manager

Lynzi is a Scrum Master (PSM I, PMI-ACP) and Project Manager (PMP) with Cardinal Solutions’ Cincinnati office. She has a background working with consumer data, consumer packaged goods, retail companies, and IT implementations. Lynzi has worked in an agile environment for the last several years and loves collaborating to provide top quality products that meet the customer’s needs.